Terms of Service

Effective Date: February 3, 2026

Last Updated: February 3, 2026

1. Service Description

Email Podcast is a service that converts emails into audio podcast episodes using text-to-speech technology. Users can:

• Send emails to a unique podcast address
• Receive audio versions of their emails
• Subscribe to their personalized RSS feed
• Listen to episodes in any podcast player
• Manage episode retention and privacy settings

2. Account Registration and Eligibility

2.1 Account Creation

• You must provide a valid email address to create an account
• You are responsible for maintaining the security of your account
• You must verify your email address before using the service
• One account per email address

2.2 Eligibility

• You must be at least 13 years old to use this service
• If you are under 18, you must have parental consent
• You must comply with all applicable laws and regulations

3. Acceptable Use

3.1 Permitted Uses

• Converting personal emails, newsletters, and documents to audio
• Creating personal podcast feeds for private listening
• Processing content you own or have permission to use
• Educational and research purposes

3.2 Prohibited Uses

You may not use our service to:

• Process copyrighted material without permission
• Send spam, malware, or malicious content
• Violate any laws or regulations
• Infringe on others' intellectual property rights
• Process content that is illegal, harmful, or offensive
• Attempt to circumvent security measures
• Use automated systems to abuse the service
• Resell or redistribute the service

3.3 Content Guidelines and Restrictions

Strictly Prohibited Content:

• Illegal Content: Any content that violates local, state, or federal laws
• Sexual Content: Pornographic, sexually explicit, or adult content
• Harmful Content: Violence, harassment, hate speech, or threats
• Sensitive Personal Data: Social security numbers, credit card information, medical records
• Confidential Information: Trade secrets, proprietary business information, legal documents
• Malicious Content: Viruses, malware, phishing attempts, or security exploits
• Spam or Abuse: Unsolicited bulk content or system abuse

User Responsibility:

• You are solely responsible for all content sent to your podcast email address
• You must ensure content compliance with these guidelines
• You acknowledge that content is processed through third-party AI services
• You must not forward or redirect inappropriate content to your podcast address

3.4 Abuse and Enforcement

Violation Consequences:

• First Violation: Warning and content removal
• Repeated Violations: Account suspension
• Severe Violations: Immediate account termination
• Illegal Content: Immediate termination and potential law enforcement reporting

We reserve the right to:

• Monitor content for compliance (automated and manual review)
• Remove violating content without notice
• Suspend or terminate accounts for violations
• Report illegal activities to authorities
• Refuse service to repeat offenders

4. Content and Intellectual Property

4.1 Your Content

• You retain ownership of all content you submit
• You grant us a limited license to process your content for service provision
• You are responsible for ensuring you have rights to all submitted content
• We do not claim ownership of your emails or generated audio

4.2 Our Service

• The Email Podcast service, software, and technology are our property
• You may not copy, modify, or reverse engineer our service
• Our trademarks and logos are protected intellectual property

5. Privacy and Data Handling

5.1 Data Processing

• Emails are processed immediately and then deleted
• Audio episodes are stored according to your retention preferences
• We use secure encryption for all data transmission
• You can delete your data at any time

6. Service Availability and Limitations

6.1 Service Availability

• We strive for 99% uptime but cannot guarantee uninterrupted service
• Maintenance windows may temporarily affect service availability
• We reserve the right to modify or discontinue features

6.2 Usage Limits

• Fair usage policies apply to prevent abuse
• Rate limiting may be applied to protect service stability
• Large volume processing may be subject to delays

7. Payment and Billing

Currently, Email Podcast is provided as a free service. If we introduce paid features in the future:

• We will provide 30 days notice before implementing charges
• Existing users will have grandfathered access to current features
• Payment terms will be clearly disclosed
• Refund policies will be established and communicated

8. Disclaimers and Limitations of Liability

8.1 Service Disclaimer

The service is provided "as is" without warranties of any kind. We disclaim all warranties, including:

• Accuracy of text-to-speech conversion
• Uninterrupted service availability
• Fitness for a particular purpose
• Non-infringement of third-party rights

8.2 Limitation of Liability

• We are not liable for any indirect, incidental, or consequential damages
• Our total liability shall not exceed the amount paid for the service
• We are not responsible for third-party content or services
• Users are responsible for backup of important data

9. Account Termination

9.1 Termination by You

• You may delete your account at any time through the dashboard
• Account deletion will permanently remove all your data
• Some data may be retained for legal compliance (anonymized)

9.2 Termination by Us

We may suspend or terminate accounts for:

• Violation of these terms
• Illegal or harmful activities
• Extended periods of inactivity
• Technical or security reasons

10. Indemnification

You agree to indemnify and hold us harmless from any claims, damages, or costs arising from:

• Your use of the service
• Content you submit or process
• Violation of these terms
• Violation of third-party rights

11. Dispute Resolution

11.1 Governing Law

These terms are governed by the laws of the jurisdiction where Email Podcast operates.

11.2 Dispute Process

• Contact us first to attempt informal resolution
• Disputes may be subject to binding arbitration
• Class action lawsuits are waived where legally permissible

12. Changes to Terms

• We may update these terms from time to time
• Material changes will be communicated via email
• Continued use constitutes acceptance of updated terms
• You may terminate your account if you disagree with changes

13. Contact Information

For questions about these terms or our service, please contact us through:

• Your dashboard contact form
• Email support (if available)
• The contact information provided on our website

14. Severability

If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

15. Entire Agreement

These terms, together with our Privacy Policy, constitute the entire agreement between you and Email Podcast regarding use of the service.