Privacy Policy

Effective Date: February 3, 2026

Last Updated: February 3, 2026

1. Information We Collect

1.1 Personal Information

• Account Information: Email address, username, and password when you create an account
• Profile Information: Optional profile settings and preferences
• Communication: Emails you send to your podcast address for processing

1.2 Automatically Collected Information

• Usage Data: Information about how you use our service
• Device Information: IP address, browser type, and operating system
• Cookies: Session cookies to maintain your login state

2. How We Use Your Information

2.1 Service Provision

• Convert your emails into podcast episodes
• Generate RSS feeds for podcast consumption
• Manage your account and preferences
• Send notifications about episode processing

2.2 Service Improvement

• Analyze usage patterns to improve our service
• Troubleshoot technical issues
• Develop new features and functionality

3. Privacy-First Data Handling

3.1 Email Processing

• Immediate Deletion: Emails are deleted immediately after successful processing
• Processing Failure: Failed emails are marked as read to prevent reprocessing
• Unauthorized Emails: Emails from unauthorized senders are deleted immediately
• No Email Storage: We do not store email content beyond the processing period

3.2 Data Retention

• Episodes: Stored for 90 days by default, user-configurable
• Notifications: Retained for 30 days
• Logs: System logs retained for 30 days for security and debugging
• Account Data: Retained until account deletion

4. Data Sharing and Disclosure

4.1 No Sale of Personal Data

We do not sell, trade, or rent your personal information to third parties.

4.2 Service Providers

We may share data with trusted service providers who assist in:

• Text-to-speech conversion
• Email processing
• Technical infrastructure

4.3 Third-Party AI Processing

What this means:

• Content Processing: Email content is sent to OpenAI's API for text processing and audio generation
• Privacy Protection: We make best efforts to remove personal information (emails, phone numbers, addresses) before sending to OpenAI
• No Guarantee: While we sanitize content, we cannot guarantee that no personal information reaches OpenAI
• User Responsibility: You are responsible for the content you send to your podcast email address
• Sensitive Content: Do not send emails containing highly sensitive, confidential, or proprietary information

OpenAI's Data Handling: OpenAI has their own privacy policy governing how they handle data sent through their API. Please review OpenAI's privacy policy for more information.

4.4 Legal Requirements

We may disclose information when required by law or to protect our rights and safety.

5. Your Rights and Controls

5.1 Data Access and Control

• Data Summary: View all data associated with your account
• Episode Management: Delete individual episodes or all episodes
• Account Deletion: Permanently delete your account and all associated data
• Notification Control: Manage which notifications you receive

5.2 Data Portability

• Download your episode data
• Export your RSS feed URL
• Access your account information

6. Security

6.1 Data Protection

• Encrypted data transmission (HTTPS)
• Secure password storage with hashing
• Regular security updates and monitoring
• Limited access controls

6.2 Breach Notification

In the event of a data breach, we will notify affected users within 72 hours.

7. Cookies and Tracking

7.1 Essential Cookies

We use session cookies to maintain your login state and provide core functionality.

7.2 No Tracking

We do not use tracking cookies, analytics cookies, or third-party advertising cookies.

8. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

9. International Users

By using our service, you consent to the transfer and processing of your data in accordance with this privacy policy.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify users of significant changes via email or through our service.

11. Contact Information

If you have questions about this privacy policy or our data practices, please contact us through your dashboard or via the contact information provided on our website.

12. GDPR Compliance

For users in the European Union, we comply with the General Data Protection Regulation (GDPR). You have the right to:

• Access your personal data
• Rectify inaccurate data
• Erase your data ("right to be forgotten")
• Restrict processing
• Data portability
• Object to processing